PLEASE READ THESE INSTRUCTIONS CAREFULLY !!!!!!!!!!!!
RWYB SPRINT
RAF BARKSTON HEATH
2nd November 2008
EVENT INSTRUCTIONS
Promoted by
JAVELIN TRACKDAYS
www.javelintrackdays.co.uk
12a, Mulberry Close, Keelby, Grimsby, DN41 8EX Tel 01469 560574 – Mobile 07889 740586
E mail - javelintrackdays@btinternet.com
Please ensure ALL members of your party are aware of the following information.
We are looking forward to welcoming you to RAF Barkston Heath. Javelins aim is simple. To organise safe, no-nonsense and enjoyable track events for you. At all times please remember that RAF Barkston Heath is an active military establishment. Please respect the speed limits and the venue. CCTV cameras are watching your every move. Do not wander or drive where you should not.
PLEASE SHOW COURTESY AND CONSIDERATION IN YOUR DRIVING WHEN IN THE VICINITY OF THE AIRFIELD.
LOW SPEED AND NOISE AT ALL TIMES.
Please also note that DOGS & PADDOCK MOTORCYCLES are NOT ALLOWED on site
On Arrival
Parking at the Main Entrance is very limited. Before you are allowed access the Airfield Security may require details of all those attending and vehicle registrations etc. Please make sure you also have some means of identification to hand. Please make sure that members of your party arriving individually know the details of your entry. IMPORTANT. Please respect the 5 MPH speed limit. Please park your vehicles in the paddock as directed by the marshal.
ABSOLUTELY NO REVVING OF ENGINES BEFORE 09.45am
Scrutineering & Signing On
Please present the car at Scrutineering as early as possible. Make sure you have completed your Vehicle Safety Declaration Form which is enclosed or available online.
Once Scrutineering has been successfully completed take all paperwork VSD, DVLA Licence, IOPD Competition Licence (See later note) etc to the Office and complete your Signing On. If you cannot produce your DVLA Drivers Licence for any reason please contact the Javelin Office before 12 noon on Friday 31st October. After that time you may be unable to prove you have a licence and not allowed to compete.
Cars must be presented in a safe and clean condition. Noise limit see below
Safety Briefing and Sighting Runs
All drivers are required to attend a Safety Briefing and complete 2 convoy style sighting runs. Safety Briefing will be at 9.30am PROMPT at the Javelin Office. Please note should you miss the briefings you will loose Timed Runs be Sure you read and understand the attached Safety Notes.
The course may be walked between 08.15 and 09.20 am. It is strongly advised that you avail yourself of this
PLEASE BE READY TO COMMENCE SIGHTING RUNS IMMEDIATELY AFTER THE SAFETY BRIEFING.
The purpose of Sighting (Familiarisation) runs is to afford you the opportunity of observing the course layout, conditions and marshal post locations etc in a controlled manner. On the 2nd run ALL cars will return to the paddock. No overtaking is allowed on sighting runs
Noise
In order to protect the future use of venues. We will be testing all cars. The limit will be defined by a measurement of 105dBA at three quarter of max revs at o point 0.5 metres and 45 degrees from each exhaust outlet We reserve the right to remove from the venue any driver considered to be putting the future use of the venue at risk by generating excessive noise or inappropriate behaviour. Your car will be tested for noise emissions prior to the untimed runs. Spot checks may be carried out at any time throughout the event.
Note :- Failing noise test may result in your immediate exclusion from the event. Please make sure your car passes. The fitting of “bungs etc” will not be allowed after a car has failed a noise test. Drivers wanting second chances at noise tests when they have already done the damage are putting too many venues in jeopardy. This means that if your car needs additional silencing make sure it is fitted at the start of the event and stays fitted.
Facilities
A Catering Unit will be situated in the paddock area. Toilets will also be available.
Fuel & Oil
Are not available on the venue but there are garages nearby. If you intend refuelling from cans then all fuel must be carried in suitably marked containers and special care must be taken that the refuelling operation is performed in a safe manner with the designated refuelling area.
Oil drip trays or sheets must be used at all times in the paddock. In the event of spillage please inform an official immediately.
Official Notice board
A notice board will be sited in the Javelin Event Office. Notices will carry the same jurisdiction as any previously published regulations and these instructions.
How to find RAF Barkston Heath
The Entrance to RAF Barkston Heath can be found off the B6403 between the A153 in the north and the A52 in the south. NOTE. The entry is NOT in Barkston village.
NOTE:-This entrance is a remote guardpost therefore there is NO POSTCODE. Please do not ring asking for one.
PLEASE SHOW COURTESY AND CONSIDERATION IN YOUR DRIVING WHEN IN THE VICINITY OF THE AIRFIELD. LOW SPEED AND NOISE AT ALL TIMES.
General Advice
This is an airfield and as such is exposed to the elements. Please dress accordingly. Barbeques, Open flame fires or stoves are not allowed on the venue.
If you should need to contact us before the event please do so by telephoning any of the above numbers. Event Day contact numbers will be Colin or Sue Jebson 07889 740586 - Bob or Lee Willatt 07788 992589
Event Officials
Clerk of the Course Colin Jebson
Safety Officer Bob Willatt
Chief Scrutneer Andrew Jebson
COURSE OPERATION SAFETY NOTES
Motorsport can be dangerous and can result in serious injury or death.
Protect others and to ensure all associated with your party are aware of these instructions.
HEALTH & SAFETY
It is expected that you are familiar with the safe working practices involved in the operation and maintenance of your vehicle whilst on site. A copy of Guidance Notes is available in the Javelin Office if you are unsure.
COURSE DRIVING
No vehicles should be driven onto the courses unless authorised to do so. Do not join the course until you are instructed to do so by the Pit Lane Marshal. Suitable helmets must be worn. Arms and legs must be covered at all times whilst on circuit. Keep all windows fully closed whilst on track.
Remember. Most circuits are "green" at the start of the day.
a) Switch on hazard lights or raise an arm to notify following drivers you have a problem.

Try to come to a halt in a safe area if possible remain in the car. Do not try to fix
c) If car comes to stop in a dangerous position as

but get out the car only when safe to do so, remember cars may be passing and go to a safe area behind a barrier or a safe distance.
NEVER DRIVE ON THE COURSE IN A REVERSE DIRECTION
OVERTAKING ON TRACK IS NOT ALLOWED UNDER ANY CIRCUMSTANCES
TIMING, COURSE & FLAG SIGNALS
Javelin will be using the latest Microgate timing equipment. Infra red photocells are positioned at the start and finish of each course and as your vehicle breaks the infrared beam the timing computer records your time to an accuracy of 1,000th of a second. The unit then feeds the time for each competitor directly into a PC. This eliminates any human input error and speeds up running time. The specialist software then collates your time automatically and allows us to print a full list of results at anytime throughout the event.
Note - NO TYRE WARMING, SPINNING WHEELS etc is allowed. Non-compliance equals exclusion from the event.
The start procedure s taken care of by a traffic light based system.
1. As you approach the start line you will positioned the correct distance from the timing beams. By a marshal.
2. Next the RED light will come on to show that the course is ready and you should prepare to launch.
3. At 5 seconds to go a YELLOW light will be shown followed by a 5 second countdown of reducing pixels
4. Once the GREEN light is on you are free to launch. The timing equipment records your time from when you break the infrared beam, not when the green light comes on.
YELLOW TAKE CARE – SLOW DOWN Hazard ahead. Reduce speed and have full control of the vehicle. - Be prepared to stop if required
RED DANGER - EXTREME CAUTION – Significant reduction in speed required.
Slow down immediately. Watch out for emergency vehicles. Proceed to the paddock exercising extreme caution. Be prepared to stop. In exceptional circumstances. The organisers may consider a rerun.
CHEQUERED (Flag orSigns) END OF RUN Slow down – Either return to the Paddock as appropriate.
Note: OFF CIRCUIT SPEED LIMIT 5 MPH AT ALL TIMES
TIMETABLE
This timetable is intended as a guide to your day. Times may vary according to operational activities.Please be ready to start your sessions on time. You will be informed of any delays and you should add those times the ones shown here. NB track may be lost due to incidents etc.
TIME ACTIVITY
08.15 Venue Open
08.15 Signing – On Starts
08.45 Scrutineering Starts
09.15 Scrutineering Closes
Course may be walked from 08.15 onwardsABSOLUTELY NO REVVING OF ENGINES BEFORE 10.00
09.30 Safety Briefing
Note * Please allow yourself plenty of time to sign on before the Safety Briefing.IMPORTANT Be prepared to Convoy runs as listed below.
09.45 2 x Convoy Runs
10.10 2 x Untimed Practice Runs per car
11.00 Ist Timed Run
11.35 2nd Timed Run
12.10 3rd Timed Run
12.45 Lunch Break
13.30 4th Timed Run
14.05 5th Timed Run
14.40 6th Timed Run
15.15 7th Timed Run
16.00 8th Timed run (light permitting)
17.15 Venue Gates Close
Note: OFF CIRCUIT SPEED LIMIT 5 MPH AT ALL TIMES
Scrutineering Notes
Seat Belt mountings should be to the manufacturers (seatbelt) specifications. They need to hold the driver in and down in the event of an impact. Not twisted and must exert even loads on either side of the body.
Noise Cars causing loud detonations will be excluded.
Sunroofs If the car has a sunroof this must be in place and factory fit specification or of metal construction.
T Bar vehicles must remove the glass panels.
Side Windows Must be at lease ¾ closed whilst on track.
Attire Arms and legs must be covered whilst on track.